SmartHelping / Property Management Business / Excel
Property Management Financial Model
Build a financial forecast for a property management business over up to five years. Model customer growth, units under management, fee structures and operating costs, then review integrated financial statements, cash flow and investment returns.
Immediate download after purchase. By purchasing, you agree to the Terms of Service.
See the model in action
Follow the customer and fee assumptions through the forecast.
Watch the walkthrough to review the property management model’s inputs and outputs. Open the screenshots below for a closer look at the workbook.
Customer growth and operating costs
Build the forecast around customers and the units they bring.
Configure up to two customer channels and review how growth, retention and costs affect the business over time.
Two customer channels
Configure up to two channels with their own customer and variable-cost assumptions.
Monthly customer onboarding
Adjust the number of new customers onboarded each month to reflect the growth plan.
Units per customer
Change the average number of units per customer each month as the customer mix evolves.
Contract-based retention
Account for customer retention using the average contract length of customers.
Variable costs by channel
Configure variable costs for each customer channel and review how costs change with the scale of the business.
Fixed and startup costs
Set fixed operating costs and startup cost schedules alongside the customer-driven forecast.
Three management-fee methods
Set how the business charges for property management.
Choose the fee calculation that fits the pricing structure you want to evaluate.
Percentage of rents
Calculate property management fees as a percentage of rents, reflecting the rent and rent-growth assumptions in the forecast.
Monthly fee per unit
Charge a defined amount per unit per month, linking management fees to the units under management.
Monthly fee per customer
Charge a defined amount per customer per month, linking recurring management fees to the customer base.
Additional revenue sources
Include the fees earned alongside ongoing management.
The model supports application, repair and maintenance, and onboarding fees in addition to general property management fees.
Application fees
Configure application-fee revenue as part of the property management business forecast.
Repair and maintenance fees
Include revenue from repair and maintenance fees alongside recurring management revenue.
One-time onboarding fees
Set one-time onboarding fees for new customers and review their contribution to total revenue.
Financial reporting and valuation
Review the operating forecast and investment returns.
The model connects the business assumptions to financial statements, cash flow detail and valuation outputs.
Integrated financial statements
Review a fully integrated Income Statement, Balance Sheet and Cash Flow Statement.
Monthly and annual cash flow
Inspect cash flow in monthly detail and annual summaries across the forecast.
Discounted cash flow analysis
Review DCF analysis alongside the operating forecast and the optional exit value.
IRR and NPV
Evaluate internal rate of return and net present value for the modeled investment.
Financial visualizations
Use the included charts to review and communicate the forecast results.
Up to five years
Model up to five years of property management business activity and financial performance.
Optional investment and exit assumptions
Include outside equity and a terminal business value.
Outside investor participation
Model outside investors contributing capital in return for a defined equity percentage.
Exit based on revenue
Optionally calculate an exit value at the forecast end month using a multiple of trailing 12-month revenue.
How to use the model
Move from the customer plan to the financial forecast.
Configure the customer channels
Set up to two customer channels, monthly onboarding, average units per customer and retention based on average contract length.
Set the fee structure
Choose percentage-of-rent, monthly per-unit or monthly per-customer management fees. Add application, repair and maintenance, and one-time onboarding fees as applicable.
Enter costs and investment assumptions
Configure variable costs by channel, fixed operating costs and startup cost schedules. Include outside equity participation and an exit value if needed.
Review and compare the forecast
Review the integrated statements, monthly and annual cash flow, DCF, IRR, NPV and visuals. Change the growth, pricing or cost assumptions to compare the financial outcomes.
Questions to test in the model
Explore how pricing and scale affect the business.
Use the assumptions to compare different operating plans.
Customer growth and account size
Compare monthly onboarding plans and average units per customer to review the effect on management revenue and variable costs.
Pricing structure
Evaluate percentage-of-rent, per-unit and per-customer fee assumptions alongside the additional revenue sources.
Retention and recurring revenue
Change the average contract length to review how customer retention affects the forecast.
Cost structure at different scales
Compare variable costs, fixed operating costs and startup spending as the customer base and units under management change.
Who the model is for
For property management founders, operators and analysts.
Founders and management-company owners
Evaluate a startup or growth plan using the customer, unit, fee and cost assumptions that drive the property management business.
Finance teams and investors
Review the operating forecast, cash flow, integrated financial statements and optional outside-equity and exit assumptions.
Also available in these bundles
Need more real estate, recurring revenue or service models?
This model is included in the Real Estate, SaaS / Recurring Revenue, Service Businesses and Industry-Specific bundles. The Super Smart Bundle provides access to the complete public SmartHelping template collection.
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View the Service Businesses bundleIndustry-Specific Financial Models
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View the Industry-Specific bundleSuper Smart Bundle
Access the complete public SmartHelping template collection across industries and financial-analysis needs.
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Financial Statements & Accounting
Explore a separate accounting template with financial-statement reporting.
Explore the templateDCF Analysis & Sensitivity
Explore a dedicated discounted cash flow analysis template with sensitivity analysis.
Explore the templateEnterprise SaaS Financial Model
Explore a separate recurring-revenue financial model for a SaaS business.
Explore the templateQuestions before you buy
A few useful details.
How long is the forecast, and how many customer channels are included?
The model covers up to five years and supports up to two customer channels.
How can management fees be calculated?
Choose a percentage of rents, a monthly fee per unit or a monthly fee per customer.
Can customer growth and units per customer change each month?
Yes. Both new-customer onboarding and average units per customer are adjustable each month.
How does the model account for customer retention?
Customer retention is based on the average contract length of customers.
What other fee revenue can I include?
The model supports application fees, repair and maintenance fees, and one-time onboarding fees alongside general property management fees.
Are integrated financial statements included?
Yes. The model includes a fully integrated Income Statement, Balance Sheet and Cash Flow Statement, along with monthly and annual cash flow detail, DCF analysis, IRR, NPV and visualizations.
Can I include investors and an exit value?
Yes. Outside investors can contribute in return for an equity percentage. The optional exit value is based on a trailing 12-month revenue multiple at the forecast end month.
Plan the property management business
Connect customers, units and fees to the financial results.
Get the Property Management Financial Model for $75 and build a forecast for up to five years.
